How to customize your booking page on Calendly
Quick Answer
Customize your Calendly booking page by accessing your account settings and modifying the appearance, branding, and content sections. You can change colors, add your logo, customize text, and configure booking fields to match your brand.
Prerequisites
- Active Calendly account
- Admin access to your Calendly workspace
- Event types already created
- Basic understanding of your brand colors and messaging
Step-by-Step Instructions
1
Access your Calendly account settings
Log into your Calendly account and click on your profile picture in the top-right corner. Select Account Settings from the dropdown menu. Navigate to the Branding section in the left sidebar to begin customizing your booking page appearance.
Make sure you're logged into the correct workspace if you manage multiple Calendly accounts.
2
Upload your logo and customize colors
In the Branding section, click Upload Logo to add your company logo (recommended size: 200x200 pixels). Below that, customize your brand colors by clicking on the color picker next to Primary Color and Text Color. Enter your brand's hex color codes or use the visual picker to match your brand palette.
Use high contrast colors between your primary color and text color to ensure accessibility and readability.
3
Customize your booking page URL
Go to Account Settings and select Profile. Update your Calendly URL to reflect your name or business (e.g., calendly.com/yourname). This creates a professional, branded link that's easy to share. Click Save Changes when finished.
Choose a URL that's easy to remember and type - avoid special characters or overly long names.
4
Configure your profile information
Still in the Profile section, add a professional headshot by clicking Upload Photo. Fill in your Welcome Message with a brief, friendly greeting that explains what the meeting will accomplish. Update your Name and Bio to provide context about who you are and what you do.
Keep your welcome message concise but informative - aim for 1-2 sentences that set clear expectations.
5
Customize individual event type pages
Navigate to Event Types from your dashboard. Click on an existing event type to edit it. In the What event is this? section, customize the Event Name, Description, and Event Color. Add detailed descriptions that help invitees understand the meeting purpose and what to expect.
Use different colors for different event types to help invitees quickly distinguish between meeting types.
6
Configure booking form questions
Within your event type settings, scroll to Additional Questions. Click Add Question to create custom fields like company name, project details, or specific meeting topics. Choose between multiple choice, text fields, or dropdown menus. Mark questions as required or optional based on your needs.
Don't overwhelm invitees with too many questions - stick to information that's truly necessary for the meeting.
7
Set up confirmation and reminder messages
In your event type settings, navigate to Communications. Customize your Confirmation Email and Reminder Email templates. Add personalized messaging, meeting preparation instructions, or relevant links. You can include merge fields like
{{invitee_name}} and {{event_name}} for personalization. Include clear next steps and any materials invitees should review before the meeting in your confirmation email.
8
Preview and test your customized booking page
Click Preview at the top of your event type editor to see how your booking page will appear to invitees. Test the booking process by scheduling a test appointment. Check that all customizations appear correctly, colors match your brand, and the booking flow works smoothly. Make any final adjustments before sharing your link.
Test your booking page on both desktop and mobile devices to ensure a consistent experience across all platforms.
Common Issues & Troubleshooting
Logo appears blurry or pixelated on the booking page
Upload a higher resolution logo image (minimum 200x200 pixels) in PNG or JPG format. Ensure the file size is under 2MB for optimal loading speed.
Custom colors not displaying correctly
Clear your browser cache and refresh the page. If using hex codes, ensure they're formatted correctly with the # symbol (e.g., #FF5733). Try using the visual color picker instead of manual entry.
Changes not appearing on the public booking page
Click Save Changes after making modifications and wait a few minutes for updates to propagate. Try viewing your booking page in an incognito/private browser window to bypass cache issues.
Custom questions not appearing during booking
Ensure the questions are marked as Active in your event type settings. Check that you've saved the event type after adding questions and that you're testing the correct booking link.
Prices mentioned in this guide are pulled from current plan data and may change. Always verify on the official Calendly website before purchasing.