How to invite team members to workspace on Loom

beginner 8 min read Updated 2026-03-18

Quick Answer

To invite team members to your Loom workspace, access your workspace settings from the dashboard, click the invite button, and enter team member email addresses. Invited members will receive an email invitation to join your workspace and can accept it to gain access to shared content and collaboration features.

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Prerequisites

Active Loom account
Admin or owner permissions for the workspace
Team member email addresses
Valid Loom subscription plan that supports team features

Step-by-Step Instructions

Access your Loom workspace

Log into your Loom account and navigate to your dashboard. Click on the workspace name in the top-left corner or go to Settings from the main menu to access your workspace management options.

Make sure you're logged into the correct workspace if you're part of multiple teams.

Navigate to team management

In the workspace settings, look for the Team or Members tab in the left sidebar. Click on it to open the team management section where you can view current members and invite new ones.

Click the invite button

Look for the Invite Team Members or Add Members button, typically located at the top-right of the team management page. Click this button to open the invitation dialog.

The button may also be labeled as 'Invite' or have a plus (+) icon next to it.

Enter team member details

In the invitation form, enter the email addresses of team members you want to invite. You can add multiple emails separated by commas or use the Add another option. Optionally, add a personal message to the invitation.

Double-check email addresses for typos to ensure invitations reach the intended recipients.

Set member permissions

Choose the appropriate permission level for each invitee from the dropdown menu. Options typically include Member, Admin, or Viewer depending on your plan. Select the role that matches their intended access level.

Start with basic member permissions - you can always upgrade their access later if needed.

Send the invitations

Review the invitation details and click Send Invitations or Invite to dispatch the emails. The system will send invitation emails to all specified addresses with instructions on how to join the workspace.

Invitations typically expire after 7 days, so follow up with team members to ensure they accept promptly.

Monitor invitation status

Return to the team management page to track invitation status. You'll see pending invitations with options to Resend or Cancel if needed. Accepted invitations will show the new member in your team list.

Confirm member access

Once team members accept their invitations, verify they appear in your workspace member list with the correct permissions. You can now share Loom videos, folders, and collaborate within the workspace.

Consider creating a welcome video using Loom to onboard new team members to your workspace workflows.

Common Issues & Troubleshooting

Team member didn't receive invitation email

Check that the email address is correct and ask them to check their spam folder. Use the Resend Invitation option in the team management section, or try sending to an alternative email address.

Invite button is greyed out or missing

Verify you have admin or owner permissions for the workspace. Check if your current plan supports team features - some basic plans have limitations on team member invitations. Upgrade your plan if necessary.

Invitation link expired or doesn't work

Invitation links typically expire after 7 days. Go to your team management page and send a new invitation to the team member. Make sure they're using the most recent invitation email.

New member can't see shared content

Check the member's permission level and folder sharing settings. Ensure videos and folders are shared with Anyone in workspace or specifically shared with the new member. Review workspace privacy settings that might restrict access.

Prices mentioned in this guide are pulled from current plan data and may change. Always verify on the official Loom website before purchasing.

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