How to set project permissions on Mixpanel

intermediate 8 min read Updated 2026-03-18

Quick Answer

Set project permissions in Mixpanel by navigating to Organization Settings, accessing the Projects tab, and configuring user roles and access levels. You can assign specific permissions like read-only, analyst, or admin roles to control data access and project management capabilities.

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Prerequisites

Admin or Owner access to the Mixpanel project
Active Mixpanel account with project management permissions
Understanding of user roles and permissions
Access to the team members' email addresses

Step-by-Step Instructions

Navigate to Organization Settings

Log into your Mixpanel account and click on the Settings gear icon in the top navigation bar. From the dropdown menu, select Organization Settings to access your organization's configuration panel.

Ensure you're logged in with an account that has admin or owner privileges to access organization settings.

Access the Projects Tab

In the Organization Settings page, locate and click on the Projects tab in the left sidebar. This will display all projects within your organization along with their current permission settings and user access levels.

Select the Target Project

Find the project you want to configure permissions for and click on the Manage button next to it. Alternatively, click directly on the project name to enter the project-specific settings page where you can modify access controls.

Use the search bar if you have many projects to quickly locate the specific project you need to configure.

Add or Modify User Access

In the project settings, click on the Members or Access tab. To add new users, click the + Add Member button and enter their email address. For existing users, locate their name in the list to modify their current permissions.

Assign User Roles

For each user, select their role from the dropdown menu:

Owner - Full access including deletion and billing
Admin - Manage project settings and users
Analyst - Create reports and access data
Consumer - View reports only

Choose the appropriate role based on the user's responsibilities.

Start with the most restrictive role needed and upgrade permissions as required to maintain security.

Configure Data Access Permissions

Under the Data Governance section, set specific data access controls. Toggle options for Export Data, Cohort Creation, and Custom Events access based on your organization's data privacy requirements. Click Advanced Permissions for granular control over specific features.

Regularly review data access permissions to ensure compliance with your organization's data governance policies.

Set Project Visibility

In the Project Settings section, configure the project visibility by selecting either Private (invitation only) or Organization-wide access. For private projects, only specifically invited users can access the project data and reports.

Save and Apply Changes

Review all permission settings and user assignments, then click the Save Changes or Apply button at the bottom of the page. The system will send email notifications to newly added users with access instructions and confirmation of their assigned roles.

Test the permissions by logging in with a test account or asking a team member to verify their access level.

Common Issues & Troubleshooting

Cannot access Organization Settings

Verify you have Admin or Owner privileges. Contact your Mixpanel organization owner to upgrade your permissions if you only have Analyst or Consumer access.

Added user not receiving invitation email

Check the email address for typos and verify it's not in the user's spam folder. Resend the invitation from the Members tab by clicking Resend Invitation next to their name.

User can't access specific project features

Review their role assignment in the Members tab and check the Advanced Permissions settings. Ensure their role includes access to the specific features they need.

Changes not taking effect immediately

Permission changes may take up to 5 minutes to propagate. Have the affected user log out and log back in, or clear their browser cache to refresh their session permissions.

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