How to Manage Team Access on SE Ranking
Quick Answer
Log in as admin, go to the Users section, add a new user as Manager or Client, configure permissions and limits for tools/sections, assign projects, and save to send invite. Use guest links for view-only sharing without seats. Extra seats cost $20/month if limits reached.
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Prerequisites
- Active SE Ranking account with admin or manager permissions
- Available user seats per your plan (e.g., Business: up to 5 total)
- Team member emails and details ready
- Subscription plan supporting multi-user access
- No shared logins due to one-login-per-user policy
Step-by-Step Instructions
1
Navigate to Users Section
Log in to your SE Ranking account as the account owner or manager with permissions. Open the
Users page from account settings or dashboard to view existing users and manage access.2
Add New User
Click the
Add User button. In the pop-up, select account type: Manager for viewing/editing/creating projects or Client for view-only access with no editing/deleting rights. Managers can be granted advanced rights like adding/deleting users.
3
Enter User Details
Fill in the user's
first name, last name, email address, and set a password. SE Ranking sends a notification email for login; enforce one login per user policy.4
Configure User Permissions
In the
User permissions section, select accessible sections, subsections, and tools like Keyword Tracker or Backlink Monitor. Enable manager rights such as Add and delete new Users, Manage access to account features/projects/sections, or Manage account limits. Exclude unused tools to prevent limit overuse.
5
Set Account Limits
In the
Account limits or Account and subscription limits section, define restrictions for tools: max projects, keywords, backlinks, audits, SERP Analyzer checks, or budget limits based on your plan. Business plan defaults: up to 5 user seats, 1 for admin.
6
Assign Projects
In the
Access to projects section, click Add Projects, select specific projects or All projects, then click Apply. Managers can edit; clients view only.7
Review and Save
Preview the user's view on the Users page. Click
Apply or save to finalize; the user can now log in with credentials. Check for permission errors if not admin.
8
Manage Existing Users
On the Users page, open an existing user's settings to adjust permissions, limits, projects, or delete access as needed.
9
Handle User Seat Limits
If limit reached (e.g., Essential/Pro/Business quotas), purchase extra seats at $20/month via account settings.
Use guest links for view-only project sharing without seats.
Common Issues & Troubleshooting
User seat limit reached
Purchase additional seats at $20/month or use guest links for view-only access.
Login conflicts or lockouts
Follow one-login-per-user policy; avoid sharing credentials as different devices lock out the original user.
Permission errors when adding users
Ensure you are account owner or manager with 'manage users' permission.
User cannot access projects
Assign projects via Add Projects in user settings or select Manager account during project creation.
Overuse of account limits
Set custom account limits in user settings for tools like keywords or backlinks.
Prices mentioned in this guide are pulled from current plan data and may change. Always verify on the official SE Ranking website before purchasing.