How to email tasks to boards on Trello

beginner 8 min read Updated 2026-03-18

Quick Answer

Trello allows you to create cards by emailing them directly to your boards using unique email addresses. Each board and list has its own email address that you can use to send tasks, which automatically converts emails into cards.

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Prerequisites

Active Trello account
Access to the target Trello board
Email client or service
Board member permissions (contributor level or higher)

Step-by-Step Instructions

Access Your Trello Board

Log in to your Trello account and navigate to the board where you want to email tasks. Make sure you have contributor or admin permissions on this board to use the email-to-board feature.

You can only email to boards where you're a member with appropriate permissions.

Open the Board Menu

Click on the Show menu button (three dots or hamburger icon) located in the top-right corner of your board. This will open the board's sidebar menu with various options and settings.

Find the Email-to-Board Settings

In the board menu, scroll down and look for the Email-to-board section. Click on it to expand the email settings. If you don't see this option, ensure you have the necessary permissions or contact your board administrator.

The email-to-board feature may be disabled by your team administrator in some Trello workspaces.

Generate or Copy the Email Address

Trello will display a unique email address for your board in the format boardname+username@boards.trello.com. Click the Copy button to copy this email address to your clipboard. You can also click Settings to customize which list new emailed cards should be added to.

You can change the default list where emailed cards appear by selecting a different list in the settings.

Configure Email Settings (Optional)

In the email settings, you can choose the default list where emailed cards will be created by selecting from the Add cards to list dropdown. You can also set the default position (top or bottom of the list) for new cards.

Setting up the default list saves time by automatically organizing your emailed tasks.

Compose Your Email

Open your email client and create a new email. In the To field, paste the Trello board email address you copied. The Subject line will become the card title, and the email body will become the card description. Any attachments will be added to the card.

Keep subject lines concise and descriptive as they become your card titles.

Send the Email

Click Send to email your task to Trello. The email will be processed within a few minutes, and a new card will appear in your designated list on the board.

It may take 1-5 minutes for the card to appear on your board after sending the email.

Verify the Card Creation

Return to your Trello board and check the designated list for your new card. The card should contain the subject as the title, email body as the description, and any attachments you included. You can now edit, move, or assign the card as needed.

Emailed cards can be edited just like manually created cards once they appear on your board.

Common Issues & Troubleshooting

Email-to-board option is not visible in the menu

Check that you have contributor or admin permissions on the board. Free Trello accounts may have limited access to this feature. Contact your workspace administrator if the feature is disabled.

Emailed card doesn't appear on the board

Wait up to 10 minutes for processing. Verify you sent the email to the correct board address. Check your email wasn't too large (Trello has attachment size limits). Ensure the email wasn't blocked by spam filters.

Card appears in wrong list

Go to Board Menu > Email-to-board > Settings and change the default list selection. You can also email to a specific list by modifying the email address format to include the list name.

Attachments are missing from the emailed card

Check that attachments don't exceed Trello's size limits (10MB for free accounts, 250MB for paid accounts). Some file types may be restricted. Try sending attachments in a separate email or upload them manually to the card.

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