How to invite members to boards on Trello

beginner 8 min read Updated 2026-03-18

Quick Answer

To invite members to a Trello board, open the board, click the 'Share' button in the top-right corner, and enter email addresses or usernames of people you want to add. You can set their permission level before sending the invitation.

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Prerequisites

A Trello account
Access to the board you want to share
The email addresses or usernames of people you want to invite
Board admin or owner permissions

Step-by-Step Instructions

Open your Trello board

Navigate to the Trello board you want to share members with. You must be the board owner or have admin permissions to invite new members.

Only board owners and admins can invite new members to private boards

Click the Share button

Look for the Share button in the top-right corner of the board header, next to the board menu. It typically shows an icon with a person and a plus sign.

Enter member information

In the share dialog box, type the email address or Trello username of the person you want to invite. You can add multiple people by separating their information with commas or pressing Enter after each entry.

If the person doesn't have a Trello account, they'll receive an email invitation to join

Set permission levels

Choose the appropriate permission level for each member:

Admin - Can edit board settings and invite members
Normal - Can create and edit cards, lists, and comments
Observer - Can only view the board content

Start with 'Normal' permissions for most team members unless they need administrative access

Add a personal message (optional)

In the message field, you can include a personal note that will be sent with the invitation email. This helps provide context about why they're being added to the board.

A brief explanation of the project or board purpose helps new members get started faster

Send the invitation

Click the Send Invitation or Share button to send the invites. The invited members will receive an email notification with a link to join the board.

Verify member access

Check the board's member list by clicking on the Members section in the board header. You'll see pending invitations and active members. Pending invites will show as 'Invited' until accepted.

Follow up with team members if they don't respond to invitations within a few days

Common Issues & Troubleshooting

Share button is not visible or clickable

Ensure you have admin or owner permissions for the board. Only board admins can invite new members to private boards.

Invited member didn't receive the email

Check that the email address is correct and ask them to check their spam folder. You can resend the invitation from the board's member settings.

Member can't access the board after accepting invitation

Verify their permission level is set correctly and that the board visibility settings allow their access level. Try removing and re-adding them with proper permissions.

Unable to invite members to team boards

Check your team's member limit and billing status. Free teams have restrictions on the number of members. Contact your team admin if you need more member slots.

Prices mentioned in this guide are pulled from current plan data and may change. Always verify on the official Trello website before purchasing.

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