How to organize zaps into folders on Zapier

beginner 8 min read Updated 2026-03-18

Quick Answer

Organize your Zaps into folders by accessing your Zapier dashboard, creating new folders, and moving Zaps using the bulk actions feature or individual Zap settings. This helps maintain better workflow organization and easier navigation for multiple automation projects.

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Prerequisites

Active Zapier account
At least one existing Zap
Access to Zapier dashboard
Basic familiarity with Zapier interface

Step-by-Step Instructions

Access your Zapier dashboard

Log into your Zapier account and navigate to your main dashboard. Click on My Zaps in the left sidebar to view all your existing Zaps. This is where you'll manage your folder organization.

Make sure you're on the main Zaps page, not within a specific Zap editor.

Create a new folder

Look for the + New Folder button or Create Folder option near the top of your Zaps list. Click it and enter a descriptive name for your folder, such as 'Marketing Automation' or 'Sales Workflows'. Click Create to confirm.

Use clear, descriptive folder names that reflect the purpose or department of the Zaps you'll store there.

Select Zaps to organize

Use the checkboxes next to each Zap name to select multiple Zaps you want to move into a folder. You can also select all Zaps by clicking the checkbox in the header row. Selected Zaps will be highlighted.

Hold Ctrl (Windows) or Cmd (Mac) while clicking to select non-consecutive Zaps.

Move Zaps to folder using bulk actions

After selecting your Zaps, look for the Actions dropdown menu or Move to Folder button that appears above your Zaps list. Click it and select Move to Folder, then choose your target folder from the dropdown list.

Move individual Zaps via settings

Alternatively, click on an individual Zap name to open it, then click the Settings tab. Look for the Folder or Organization section and use the dropdown menu to select which folder this Zap should belong to.

This method is useful when you're already editing a Zap and want to organize it immediately.

Create nested folders (if available)

For complex organizations, you may be able to create subfolders. Right-click on an existing folder or look for Create Subfolder options. Name your subfolder appropriately, such as 'Email Campaigns' under a 'Marketing' parent folder.

Not all Zapier plans support nested folders - check your plan features if this option isn't available.

Verify and manage folder structure

Navigate through your newly created folders by clicking on folder names in the left sidebar or main dashboard. Verify that your Zaps are properly organized. You can rename folders by right-clicking and selecting Rename, or delete empty folders using the Delete Folder option.

Regularly review your folder structure as your automation needs grow and change.

Common Issues & Troubleshooting

Cannot find the Create Folder option

Ensure you're on a Zapier plan that supports folders. Free plans may have limited organizational features. Upgrade to a paid plan or check if the feature is available in your current subscription level.

Zaps not appearing in the correct folder

Refresh your browser page and clear cache. Sometimes there's a delay in the interface updating. If the problem persists, try moving the Zap again using the individual Zap settings method.

Bulk move action not working

Make sure you've selected the checkboxes next to Zap names, not just highlighted them. Try selecting fewer Zaps at once if you're moving a large number, as there may be limits on bulk operations.

Cannot delete or rename folders

Folders must be empty before you can delete them. Move all Zaps out of the folder first, then try deleting. For renaming issues, try right-clicking directly on the folder name or look for a settings icon next to the folder.

Prices mentioned in this guide are pulled from current plan data and may change. Always verify on the official Zapier website before purchasing.

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